Thanks everyone for your replies!

Laura S., we are still adding the name tags in the big spreadsheet with the monthly activities, so we keep track of everything.

The goal of targeting subdivisions is to avoid extra email flooding in boxes of people who were not signed up for certain task.

If you want to modify roles in the task division, feel free to do so, but notify us as well. 

P.S..: I have not forgotten the video editing "instructions", will send that to you soon.

Em sex., 11 de set. de 2020 às 02:45, Laura Setyo <l.setyo@surrey.ac.uk> escreveu:

Hi,

 

Sounds great, Rachel! I’m still not sure if I’ll be able to do the video editing, but I’ll give it a go and see if it’s viable using the software available to me 😃 Not sure if Laura B was keen to try it still as well?

 

Does this mean we no longer put our names on the Google spreadsheet when we want to sign up for roles?

 

Thanks for taking the initiative to get October sorted well in advance!

 

Best wishes,

 

Laura

 

 

From: Benoit-Biancamano Marie-Odile <marie-odile.benoit-biancamano@umontreal.ca>
Sent: 11 September 2020 00:06
To: Rachel Autran <rachelautran@gmail.com>; webinar <webinar@list.cldavis.org>
Subject: [Webinar] Re: Webinar committee TASK FORCE

 

I’m happy to help with coordinating the video editing between Laura S., Will, you and I J

 

Marie-Odile Benoit-Biancamano

DVM, PhD, DACVP, DECVP

 

De : Rachel Autran <rachelautran@gmail.com>
Envoyé : 10 septembre 2020 18:49
À : webinar <webinar@list.cldavis.org>
Objet : [Webinar] Webinar committee TASK FORCE

 

Hi everyone,

 

Once again, thank you so much for being part of this amazing group!

 

I appreciate everyone filling out the task division spreadsheet last week.

 

I'm writing this email in hopes of initiating a plan division of our task force.

 

This month of September has been a quite bumpy transition period, with tons of emails flooding in and out.

Paco and Bruce have most of the meetings for this month already organized, so I also wanted to start October with the right foot.

 

I believe that effective communication is crucial for organizing these webinars, so we avoid lags and misunderstandings as much as possible.

Therefore, I'm going to use the list of volunteers allotted in each task as subdivisions for communication.

 

For example, when we need to set up a moderator for a certain webinar, we (hosts) will contact the group Laura S., Brigid, Sheryl, Rafaela and Neha (the latter 2 also have host abilities) to arrange the schedule in advance. 

 

The same instance for certificate fillers, we'll target-email the volunteers who signed up for the task and consolidate the dates in our shared spreadsheet.

 

For the video editing, I'd like to propose Marie as the commander so she'll be up to checking in with Will, Laura S. and myself the editing duty distribution.

(Marie, let me know if you accept it or decline it). 

 

For Survey Monkey - Laura B, I'll let you and Sofía interact with each other independently so you can show how things are done and arrange your own assignments.

 

For RACE form filling - We (hosts) will contact Brigid and Sofia for this in advance.

 

Rafaela is our social media queen 👑 and digital influencer, which is already a lot on her plate. She's doing an excellent job with the advertisement and I'm sure we'll keep having full house in our meetings. :) 

 

Please, let me know if you guys have comments, questions, or suggestions in the interim.

 

Cheers,

 

Rachel.

 

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